Descriptive Metadata Options for PDF objects


The 'Descriptive' tab on the add PDF object/template form enables users to provide details on the subject matter and content of the PDF objects being uploaded.  Any metadata information provided in this tab can be used to aid in search for the PDF objects by other users. All the fields in this tab are optional and completing them is based on the user preference.  



The information below describes the Descriptive data fields:


· Additional titles: This field allows the user to input any additional title information that  may be associated with the uploaded PDF object. The options available are Alternative, Abbreviated, Series, Translated and Uniform. The user can choose to provide one or more associated titles.  




· Abstract / Summary: This text box allows the user to provider PDF document description and related abstract information.




· Add Subject: . This field allows users to provide subject metadata keywords for the uploaded PDF object. The descriptive subject headings allow other users to search for a video using the keyword and improve discover-ability of the document. Users have the choice of specifying  subject types (i.e. Name, Topic, etc.) and the   Term Sources for those subject headings if known. (i.e. Library of Congress subject headings (lcsh) etc.). The default options for both the fields are 'topic' and 'custom'. The user can choose to provide one or more associated subject headings.

· Genre: Specify the text genre if applicable and provide the associated terms source if known.

· Language: Users can select the language of the document text.

Target Audience:  A user can specify the target audience for the document along with the associated term source if known. (i.e. Adult, K12, Educators,, etc.) The information chosen is displayed as a part of the PDF object metadata.  




· Creation date: , User can provide a date on which the PDF resource was created. (NOTE: Creation Date is NOT the date the PDF object was uploaded.)

· Contributor (Person and/or Corporation/Organization): These two fields allow the user to provide details of the contributors to the PDF document. The user can choose to add multiple contributors and also specify the role of the individual or the organization. This information is displayed along with the PDF object metadata. If available the user can also provide the term source of the contributor's role.

The 'Note' field: This field allows the user to provide additional information on the PDF object that may be available through a free-form text box. The user can also categorize the information by selecting the appropriate 'type' from the dropdown. Although this information is added to the metadata  records for the PDF resource it is not displayed along with the object.  

Adding Tags/Keywords to uploaded resources: Tags can be quickly provided to any new object or template while creating or editing a resource. The tags functionality will aid in search-ability and discover-ability of content from the Manage media screen. Users can provide tag keywords and hit TAB or ENTER key to add the tags


To save or cancel all the provided tags users can click the Save or Cancel link.

All the added tags are discover-able from the Manage Media interface. Users can search and find any media content tagged with the searched keyword. 

· Publisher Name: Provide the document publisher name if available

· Copyright Date: Provide the available copyright date for the document if the uploaded document is copyright protected.


Rights Options for PDF Objects


The rights information tab allows the user to provide information regarding the availability and copyright information of the PDF object if available.

The information below describes the Rights data fields:

· Rights Declaration: A statement that informs the users about any permissions or restrictions on  the uploaded PDF object, with regards to copyrights and other rights information. Users have the option of entering customized rights information statements for both public and copy protected PDF objects.

· Copyright: Allows user to enter any copyright information which is then saved into the PDF object's metadata. This is useful for keeping records about the ownership of documents.

· Availability: Provides information on whether the resource is restricted only to certain users or is open to the public along with information or reasons for that action.

· Rights Holder - Person (Rights Holder - Corporation / Organization): Allows the user to enter information about the owners (people or organization) of the PDF object.