Accessing the Manage Media interface

The Manage Media interface enables users to view uploaded PDF/text resources and edit their metadata and share/listing properties. To start, users need to log into illumira using their credentials. Once logged in, users can follow the steps below to navigate to the Media listing interface.

Select Admin Dashboard from the drop-down menu under the displayed user ID. 




The User will then be directed to Dashboard page displaying all the available user options.  To view uploaded media content click on the 'Media' menu button.


To edit metadata and other properties of any PDF resource that has been uploaded, click on the title link.

The Edit Object page is lets users edit properties of the PDF with regards to the object document, metadata and publishing options.

Editing the PDF resource metadata

The Details pane allows users to edit any details regarding the PDF resource. Users can add or change content related to the abstract/description  and rights related information of the uploaded resource.

The Details pane also provides the user with the URL to the uploaded resource which can then be published or distributed to other users.Click on the Edit button on the top right hand side corner of the pane to begin editing, and click on Submit Request after to have made all changes to  save them.

Replacing or Updating a PDF file for an existing resource

The media datastreams pane allows the user to make the following changes with regards to the PDF resource presented on the page. The option allows the user upload a new source/master file. This  option is useful when user wants to 'replace' the existing PDF file with a new file. It can also be used in cases when  the PDF file is not available at the time of creating a new resource using the +Add PDF option.

Note: A master file is the original uploaded file that is saved when a user uploads a media file

Steps to replace a Master file and existing presentation media: 

  1. Delete the existing master.
  2. Add a new master file from your computer by clicking on the Add Master option.
  3. The digitization process takes place automatically.

Modifying publishing options

The publishing options allows you to edit the following aspects about the selected media object:

  • Collections: A user can change the collections in  which the selected PDF resource is to be featured. Regular users can replace a collection with new collection that they have access to. However Institutional administrators can also add collections so that the resource may be featured in more than one collections.

  • ShareThis option allows the user to set viewing permissions on the PDF resource. The user can choose to make a resource/object private, share it with  specific users or group, share it with the user's institution or make it public. 

  • Expiry Date: Users can choose a date after which the PDF resource will no longer be available. Please note that after the expiry date the PDF resource will no longer be available and will be automatically removed from the system after a certain period of  time.

  • Additional Owners: You can specify additional owners (if any) for the PDF resource. One or more  additional owners can be specified (comma separated user/netID’s) The  additional owner thus also has permissions to edit/delete the PDF resource. Please note that users need to be registered if they want to manage a PDF resource for which they are additional owners.

  • Search / Discovery Option: Allows a user to toggle whether the PDF resource is displayed in search listings. The 'List media in searches for authorized users only' means that only those users who have access to 'view' the media file (i.e shared with) can see the media resource listed and available in search  results. 

  •  Add to list(playlist): A list of playlists that the user has already created will be displayed. The user then selects one or more playlists from the lists and the media will be immediately added to those playlists. Users can also create a new playlist by entering it in the textbox below the list and click on "Add" and then the "Submit" key.

Statistics:  The statistics option allows user to view usage statistics and graphs for the video.