Accessing the media player tool


To upload a PDF using the media player tool, select your 'course' after logging in to Moodlerooms for which you are authorized to make changes.

Click on the 'Turn Editing On' button on the top right hand side corner and follow the steps demonstrated below to upload a media resource. 




Once you have turned the editing 'ON' for your course page, navigate to the 'Add an activity' drop-down for your desired week and select the General tool option under the External tools menu from the drop-down list. 




Once you select the option from the drop-down as shown in the previous step you will be directed to the information page:


 1. Enter a suitable title and description for your PDF resource in the 'Activity Name' field

 2. Select the illumira Media Player option from under the External tool type dropdown list


 2. Select the Embed without blocks option from under the Launch Container option



Click on Save and Display once all options have been selected.

You can insert/upload media by selecting one of the three options in the  dialog Box. All three options have been described in the following  steps.

  1. Upload Media
  2. Pick Media
  3. Enter illumira URL or Parameter



Uploading a new PDF file and sharing it in the course


To begin uploading new media content, select the upload PDF option from the interface. 




A brief description of the options available is provided below:

Source : The source tab allows the user to specify where the system should pick up the PDF file from.

  • Upload from device: Users can upload a PDF file from their computers, tablets and phones using this option. To begin uploading a file, click on the 'Select a file' option. Additionally if the device browser supports HTML5, users can also drag and drop a file into the highlighted area to initiate the upload. Please do not close the browser tab till the upload process is completed.
*Only when the device browser supports HTML 5. Not valid for Internet Explorer version 9


  • Enter URLUsers can also upload a PDF file using an HTTP/FTP link that points to the file. 

  • Using the FTP Browser: Click on the 'FTP Browser' link. A dialog box will open where the user can specify the host and other information of the FTP server. Click on 'Connect' to connect to the FTP server. A list of files in the FTP server will be shown. Navigate to the directory/folder and select the PDF file to upload.

Title: Enter a suitable title for the uploaded PDF resource. The default title is obtained from the activity name that was provided.

Abstract / Summary: This text box allows the user to provide a PDF document description and related information.

Collection InformationUsers who have been provided permissions to upload in a specific collection or collections in illumira can choose a collection here. The collections a user can upload in illumira are automatically detected and displayed in the drop-down list. However if the user is a new user then the uploaded PDF resources are automatically deposited in the institutions default collection. The default collection is specified by the institution's illumira administrator. 

Send email notifications when media is available to view: Sends out an email to all specified email addresses notifying the availability of the uploaded resource.


Importing a previously uploaded PDF resource

Faculty/Administrators can use the 'Pick Media' option to select PDF resources which are available for them and add them into the course. 


In addition to any PDF resources listed under 'My Media', users also have the option to pick and choose files from other sources such as any bookmarked resources, shared PDF resources etc. 


The 'Select a source' option displays the collections and available media that can be added. Users can choose from:


· My Media (default view): This option lists all the media and PDF resources uploaded by the user or that to which the user is assigned as a 'co-owner' from the resource permissions page.


· My Favorites: This option lists all the media and PDF resources that have been bookmarked by the user as a 'Favorite'


· Pick a Collection: Users can click on this option to browse through institutional collections displayed as a hierarchical structure.  The collections option lists all the institutional collections, containing media and all PDF resources that are shared with the entire institution. In addition instructors can also see listed any hidden/unlisted collections as long as they have access to (i.e. shared with) at least one media object or PDF resource in that collection. 


Using Search Functionality

Users can utilize the available search functionality to search for a PDF resource within the selected category item.



Linking to an existing PDF resource using its illumira URL

Users can specify the URL of any illumira PDF resource that is is accessible by them to upload them to the course for the students to view. 

Such titles may include PDF resources shared with them by another user as well as any illumira media or PDF resource that is publicly accessible.

Copy paste the media link into the text-box and click 'Submit'. The title will be added to the media list in the course.





Managing uploaded PDF resources


A PDF resource uploaded into a course section can be removed using the "Remove Media" option available under the Action drop-down. Click and confirm to remove a resource from within the course and upload a new file. 

Instructors also have the option to get the PDF resource URL by using the Copy URL option available within the interface. This allows easy access of the resource URL to link it into a different course if required.